Governance


 

Founders Committee

Members:

  • Initially, all Founder Companies represented by their Indonesian Leaders
  • Chairman and Vice Chairman are chosen by the group of Founders

Roles:

  • Appoints board members and its chairman
  • Assures the Board upholds the basic principles of PISAgro
  • Assure Board is staffed with well functioning chairmen and members
  • Assure Board has proper mix of sectors (Finance, Industry, Donor)
  • Assure Board remains apolitical
  • In case of dispute, Chairman and Vice Chairman jointly decide

Frequency of Meeting:

  • At minimum once a year on the second quarter of the year for nomination of Board members for following fiscal year

Duration of Role:

  •  In principle unlimited
  • At least every 5 years check-in

Election:

In case any position may become vacant, Chairman and Vice Chairman select new committee members

Advisors

Members:

  • Government (represented by the ministers/vice ministers):
  1. Ministry of Agriculture
  2. Ministry of Trade
  3. Ministry of Finance
  4. Tempo Inti Media
  • Others (Chairman of Founder’s committee with input of Vice Chairman may nominate additional members. Key criteria for selection is prominence and ability to contribute effectively to the cause of PISAgro)

Roles:

  • Ensuring proper linkage with key decision makers in the respective ministries
  • Proper resource allocation and priority for PISAgro’s related activities
  • Assure linkage between the senior government officials and PISAgro leaders

Board

Members:

  • Founders committee
  • Additional of three Board members

Criteria:               

  • Track record of having provided effective leadership role in a working group
  • Head of their respective organization in Indonesia
  • Further demonstrated the governance principles i.e. Committed, Add value, Active, Not dominant
  • Other additional criteria

Terms and Election:

  • Electable board members serve for 3 years, appointed by the Founders’ committee
  • Each 3 years the founders committee can extend the board members if they clearly have adhered to the above mentioned criteria
  • In case any board member (founders committee or additonal board member) does not demonstrate the governance principles in a consistent manner, e.g. through frequent non-attendance, the nomination committee can ask the board member to step at any time

Roles:

  • Operational oversight of PISAgro, i.e. assure that PISAgro functions as platform
  • Provide guidance to WGs regarding adherence to basic principles of PISAgro and assure that full authority, accountability and responsibility remains with the WGs
  • At least on a annual basis will the Board review, how well the WGs are adhering to PISAgro’s principles
  • Approve application of new paying members
  • Advocacy towards key governmental stakeholders

Frequency of Meeting: 

At the minimum quarterly

Secretariat

Members:

  • Executive Director
  • Staff

Roles:

  • Empower and supports Board in its key roles, in particular in articulating key action national and regional government should consider taking to enhance sustainable agriculture throughout Indonesia at scale
  • Linking-pin to key internal and external stakeholders (Government, Working Groups, Donors, NGOs) Regarding external stakeholders the Executive Director acts on behalf of the Board
  • Facilitate information sharing and dissemination of best practice
  • Assure transparency of quantitative and qualitative progress of Working Groups, i.e. provides standardized reporting format along the key parameters
  • Attract new member
  • Serve as one door access for government entities to PISAgro

Term:

Annual contract

Working Groups

One working group per crop, that consists of:

Leader:

  • The leader of his/her organization in Indonesia
  • Chosen by the members

Members:

Represent key players across the full value chain for each crop

Steering Committee:

In case there are several initiatives in one Crop, the Working Group members can decide to create a Steering committee. The main function of this Committee:

  • Assure the sum of all initiatives leads to impact throughout Indonesia at scale
  • Deal with conflict of interests

Roles:

  • The Working Group has full accountability, authority, and responsibility for achieving PISAgro’s objective and adherence to PISAgro’s basic principles for the crop it works on
  • In particular, it assures quarterly report on qualitative and quantitative progress to PISAgro’s secretariat as well as key challenges it faces and solutions it is considering on a quarterly basis
  • At least annually it summarizes key actions national and local government should consider taking for their respective crops to enhance sustainable agriculture throughout Indonesia at scale
  • Functional Working Groups may be created. In principles they play a supportive role to the crop focused Working Groups. They aim to enhance best practice sharing and provide expertise advice